Information Services/Information and Technology Section
The IT section of Public Safety’s Information Services Division is composed of two work groups, Information and Technology (IT) and Records. Public Safety IT, focuses on long-range planning, acquisition, implementation and support of hardware and software used by public safety. The Record Unit’s primary focus is on maintaining secure and accurate criminal justice records and releasing information to the public and stakeholders in compliance with local, state and federal laws.
Public Safety Applications System Administration
The Public Safety Information and Technology Manager provides system administration for public safety specific applications such as the automated fingerprint and mugshot systems, police and fire records management systems, automated crime and traffic accident reporting systems, E-ticketing system and other hosted and owned databases. From these various systems and databases, the Public Safety IT manager provides customized reports to administrators as well as internal and external customers.
Public Safety Information & Technology (IT) coordinates the research, budgeting, implementation and maintenance of public safety information systems and technology. The public safety IT team works with City ETS staff to coordinate implementation of public safety IT projects to ensure compliance with City standards.
Two Mobile Data Computer Specialists provide Tier 1-4 IT support for City employees in the Safety and Justice building and public safety employees at six fire stations, five police sub-stations (including the Range) and computer equipment in police and fire vehicles. Public Safety tech personnel are on-call after hours to provide emergency IT support.
Uniform Crime Reports, National Incident Based Reports, and National Fire Information System Reports
Colorado Revised Statute 24-33.5-412(5) requires law enforcement agencies to provide information to the Colorado Bureau of Investigation (CBI) in the form of monthly Uniform Crime Reports (UCR) using the National Incident Based Reporting (NIBRS) format. The Information & Technology section is responsible for ensuring that Longmont’s UCR records are complete, timely, accurate and in the format required by the State. In addition, Fire Services incident records are submitted to the appropriate State agency for National Fire Information System (NIFIRS) purposes.
Colorado Bureau of Investigation - Colorado Crime Information Computer System Coordinator
The Colorado Bureau of Investigation (CBI) is statutorily required to maintain a central, statewide, Colorado Crime Information Computer system (CCIC) and each Colorado law enforcement agency using the State’s computer system is required to appoint a CCIC Coordinator to provide local system administration, user training & support, oversee initial and bi-annual user certification testing, and ensure the lawful and legitimate use of the State and National Crime Information Computer systems (CCIC/NCIC) by the department. The Public Safety Information & Technology manager fulfills the responsibility of the Local Agency Security Officer (LASO) to ensure Longmont’s compliance with CBI and FBI policies and procedures regarding use and access to the State and National computer systems, compliance with the requirements for restricting unauthorized access, and compliance with timely & accurate entry, modification or cancellation of a variety of police records. A few examples are wanted persons, missing persons, stolen property and recovered property.
Custodian of Public Safety Electronic Data
Oversee and manage access, use, reporting, sharing, and the integration with and protection of public safety data.
Records Accuracy and Release
The Records Unit ensures the compliance with the Federal Freedom of Information Act and Colorado Revised Statute (CRS) 24-72 part 3 by providing a central point of contact for requests for criminal justice records by other law enforcement agencies, prosecution offices, insurance companies or from the general public. Requests can be for criminal histories, police reports, accident reports, address activity reports, sex offender lists or a variety of other reports and information. Records release sometimes results in challenges to the accuracy of criminal justice records which is then investigated by the Records Unit with corrections made if warranted. Fees are charged for the release of records to private parties and insurance companies.
Comply with Court Orders for Criminal Justice Records
Courts entertain motions to seal and expunge criminal justice records whereupon the Records Unit is notified of the pending hearing. Records personnel, in turn, disseminate the hearing notification to police personnel should there be a need to raise an objection at the hearing. Following a hearing where a court order is issued to seal or expunge a record for a Longmont investigation, the order is processed by the Records Unit and all necessary steps are taken to seal or expunge the records outlined in the court order.
Sex Offender Registration/Tracking/Compliance (Records Unit)
After initial sex offender registration paperwork has been completed by the Report Taker Unit, personnel assigned to the Records Unit are responsible for entering sex offenders into the Colorado Sex Offender Registry as required by law. The Records Unit insures that registrant information is updated or cleared when a registrant updates information or relocates outside the city limits of Longmont. The Records Unit supervisor is responsible for tracking sex offender registration fees when the registrant is unable to pay at the time of registration. If agreements to pay later are not honored, the unit supervisor sends billing information to Accounts Receivable. Registrants pay registration and re-registration fees.
Colorado Crime Information and National Crime Information Center Records
The Colorado Crime Information Center (CCIC) and the National Crime Information Center (NCIC), as set up by the Colorado Bureau of Investigation (CBI) and Federal Bureau of Investigation (FBI), are computerized indexes of criminal justice information concerning crimes, persons, vehicles and property of interest on a statewide and nationwide basis. Records Unit personnel are advanced level users of these computer systems and insure that Longmont criminal justice information is entered, verified, updated, and canceled in compliance with CBI and FBI policies and procedures. The records supervisor is responsible for training all new users of the CCIC and NCIC systems.
Public Safety Records Retention
Coordinate the development, approval, and compliance with public safety retention schedules.
Public Safety Information and Technology Manager is Denise Wood . (303) 651-8506
Public Safety Information and Technology reports to the Support Services Deputy Chief. DC Rob Spendlow can be reached by email or by phone at (303) 651-8535.