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Procurement Process

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350 Kimbark St., Longmont, CO 80501

(303) 651-8349 Phone
(303) 845-8354 Fax

All purchases made by the City of Longmont must be in accordance with City Ordinance 0-93-05, Chapter 4.12.

For a printable brochure outlining the process for doing business with the City of Longmont, visit the following link: Doing Business With The City Of Longmont

Purchases totaling $5,000 or less are processed directly by the requesting department/division using either a Procurement Card or a Purchase Order (PO).

Purchases of goods and/or services costing more than $5,000 but less than $50,000 require that competition be sought via an informal quote process. Typically, the requesting department/division will obtain the quotes and forward their recommendation to Purchasing and Contracts. However, staff in Purchasing and Contracts will also obtain the quotes at the department's/division's request. The department/division (or Purchasing and Contracts) contacts at least three vendors known to provide the required good(s) and/or service(s) for a quote.

For purchases of goods and/or services costing over $50,000, formal competition is sought via either an Invitation for Bids (IFB) (where award will be to the responsible vendor offering the lowest price and meeting specifications) or a Requests for Proposal (RFP) (where award will be to the responsible vendor providing the most advantageous offer to the City based upon evaluation criteria listed in the RFP).

Our Purchasing staff is available to meet with vendors regarding new products and/or services. To best serve our vendor community, it is requested that appointments are scheduled in advance. Product testing and demonstrations are also coordinated through the Purchasing and Contracts Division.

 

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